As of January 1, 2024, French QuickBooks users will no longer be able to access the platform. While they may still be able to file for the 2022 tax year, the ability to file for the 2023 year is not guaranteed.
Important point: QuickBooks has not announced a partnership with any other accounting software to transfer its customers, leaving its users free to choose the next software that meets their needs.
Before looking in detail at how to find a solution, we have created for you this retroplanning which informs you of the dates to respect to migrate and choose a solution in the best conditions:
When migrating from accounting software, it is important to assess your needs to ensure that the new solution meets your expectations and requirements. Here are the steps to follow to assess your needs:
1. Identify the current functionalities. It is important to assess what needs to be included in your new software.
Examples: Reporting, payroll management, API integrations, real-time collaborations, tax compliance, etc.
2. Analyze your financial processes.
3. Consider the size of your business: The number of employees, the number of financial transactions and the complexity of your business may influence the features and product you need.
4. Evaluate collaboration needs: If you work with accountants or financial teams, it is important to take this into account when choosing software that facilitates communication and data transmission.
5. Assess your budget to determine financially viable options that meet your needs.
From there, insert these items into the following table to see the big picture.
Changing tools can also be an opportunity to improve processes and increase productivity. To do this, you must determine the current difficulties in order to find a tool that can correct this.
Once you have identified your needs, it is time to prioritize and start comparing existing solutions.
Here is an example of a benchmark table comparing the features you need and have prioritized:
1. Start looking for existing solutions:
This is a key phase, and you'll realize that it can take time. Since the SaaS market is opaque, it is sometimes wise (and very economical) to use a buyer.
Here is a list of potential sites to use:
2. Once you have short-listed the alternatives that best suit you, it is time to open negotiations.
One of the key elements of the negotiation, in addition to price, will be data migration assistance and potential training of your relevant employees on the tool.
Thanks to the methodology explained above, you should be able to have in mind 3-4 potential alternatives to Quickbooks.
If you have a purchasing department, don't hesitate to ask for help. Their experience can be very useful for purchases with legal and fiscal issues.
If you do not have an IT purchasing department or an IT buyer (specialized in software purchasing), make an appointment with us to be accompanied and to make this transition in the best possible way by clicking here.
The steps to negotiate:
1. Understand the terms and conditions of the proposed contracts: To negotiate contracts and rates effectively, it is important to understand the terms and conditions of the proposed contracts. They may include information on benefits, or additional costs associated with them.
2. Evaluate the long-term costs of each solution: To make an informed decision about the best alternative to QuickBooks, it is important to consider the long-term costs associated with each option.
3. To get the best deal for your business, it is important to negotiate rates with vendors.
You can try to leverage:
Before contracting for a new online accounting tool to replace Quickbooks. Here are the important steps to follow:
Important points to remember:
It is not enough to sign a contract with a new provider, it is also essential to put in place concrete actions to accompany users in the transition and to ensure the proper conduct of reversibility if necessary.
Here are a few points to consider in order to succeed with change management and reversibility:
Important points to keep in mind:
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Shadow IT is present for a company of any size and we always identify 3x more tools than our customers thought. If you spend less than $400k annually on SaaS tools, we'll identify fewer saving opportunities than a client who spends millions, but we'll help you quickly implement a data-driven buying strategy to prevent this wasteful situation from occurring and keep you focused on your business.
The security of your data is our primary concern. Which is why we have taken appropriate measures to protect your business.
You are free to add any budget owners or anyone involved in SaaS purchasing to streamline your procurement buying process at no additional cost to our platform.
Managing users and identities is a separate business that we don’t do. However, to bring you value and help you with this process, we have partnered with industry leaders like Okta and Auth0 so that we can help you in your Zero Trust Identity process.
We have developed a simple and intuitive solution allowing you to analyze all your SaaS inventory data through dashboard and dynamic list views based on search criteria and filters.
Spendesk is an enterprise expense management solution that allows all employees to pay for SaaS tools. Welii will provide you with insight and support to help you optimize your spending, add leverage to your negotiations, and remove the headaches associated with SaaS purchasing.